Headers & Footers
A document that says what it is on every page is a document people trust. XPress puts a line of your text across the top of every page, another across the bottom, and page numbers in the corner you pick.
Where to set them
Section titled “Where to set them”They belong to a template, which is what makes them stick. Open the export settings and choose Manage → Templates, and you will find Header text, Footer text and the page number controls with a live preview beside them.
Set them once in a template your team shares, and every export made from it carries the same lines. See Export Templates.
To change them for a single export without touching the template, use Adjust for this export instead.
Header and footer text
Section titled “Header and footer text”Free text, one line each, repeated on every page:
- Header sits in the top margin, centred.
- Footer sits in the bottom margin, centred.
Typical use: the document title along the top, and the company name and a classification along the bottom - Bytera - Internal, Draft, not for distribution, ISO 9001 controlled copy.
Both are plain text. There is no image support, so a logo goes on the cover page instead.
Lines that write themselves
Section titled “Lines that write themselves”A header typed out in full is right on the day it is written. Q3 Report - Engineering is wrong the moment the quarter turns, and wrong in every template anyone copied from it.
So type a placeholder instead and XPress fills it in when the document is made:
| Placeholder | Becomes |
|---|---|
{title} |
The document’s title - your cover title, or the first page if there is no cover |
{space} |
The space the export was made from |
{date} |
The date it was exported, as 2026-08-25 |
{page} |
The number of the page it is printed on |
{pages} |
How many pages the document has |
Click one under the field and it drops in wherever your cursor is. A footer reading
{space} - {date} on a template your whole team shares gives every document a correct
dateline without anybody typing one, and the preview shows you exactly what it will say.
{title}, {space} and {date} also work in the watermark and in the file name -
{title} {date} names your downloads so they sort themselves.
The same title names the document itself: a PDF opens with it in the reader’s window bar and a document manager indexes on it, and an HTML export uses it for the browser tab. Nothing to switch on - it is the cover’s title, or the first page when there is no cover.
File names keep the script they were written in: a space called Ürün Yönetimi, 製品ドキュメント or Отчёт downloads under that name, not a transliteration of it. Characters a filesystem reads as structure - slashes, colons, quotes - become underscores.
The date is in UTC, and deliberately written the same way round everywhere. A document is
often read a year later, in another country, by somebody working out whether it is the
current one; 03/04/2026 cannot be read at all under those conditions.
Page numbers
Section titled “Page numbers”Turn them on and pick a corner: bottom left, bottom centre or bottom right. The
format is current / total, so page 3 of a 12-page document reads 3 / 12.
A cover with nothing in its margins
Section titled “A cover with nothing in its margins”A cover carries its own title. A running header repeating it above, and a page number below, is what makes a document look like a printout rather than something that was designed.
In a template with a cover page, switch on Leave the cover’s margins empty. The first sheet gets no header, no footer and no page number; everything from the second sheet on is unchanged.
Leaving room for them
Section titled “Leaving room for them”Headers and footers print inside the margins. If your margins are tight the text sits very close to the content, and at zero it has nowhere to go. Around 15-20 mm top and bottom is comfortable. See Page Layout.
A few combinations that work
Section titled “A few combinations that work”| For | Header | Footer | Numbers |
|---|---|---|---|
| Internal document | {title} |
Company - Internal | Bottom right |
| Dated record | {title} |
{space} - {date} |
Bottom right |
| Printed handout | Project - Phase 2 | (empty) | Bottom centre |
| Signoff copy | CONFIDENTIAL | Reviewer: ____ | Bottom right |
| Reference tables | (empty) | (empty) | Bottom right |
What is not supported
Section titled “What is not supported”- Images in the header or footer - a logo goes on the cover page.
- A per-page title in the running header. The header is one line, the same on every page,
so it cannot name the Confluence page a given sheet came from.
{title}is the document’s title. - The name of whoever ran the export. On our list; tell us at support@bytera.tech if you want it sooner.
- Different first-page chrome, or odd/even variations.
- Export Templates - where these settings live.
- Page Layout - paper size, orientation, margins.