Bulk Export
Exporting pages one at a time and stitching them together is somebody’s afternoon. XPress takes a whole branch - or a whole space - and gives you one document, in the order the tree is in, with a cover and a table of contents if you want them.
Choosing what goes in
Section titled “Choosing what goes in”Open XPress from the space sidebar. The page tree works three ways, and they combine:
- Tick a page to include just that page.
- Include All next to a parent pulls in that parent and the branch beneath it, without expanding the tree first. A very large branch is trimmed to what one export can carry, so split a big tree into a few exports if completeness matters.
- The Include All bar at the top of the tree takes the whole space in one click.
Everything you have chosen is listed as tags under the tree, so you can see the shape of the export before you run it. Clear All empties the selection; to drop one page, untick it in the tree.
What you get
Section titled “What you get”One file, not one per page. Pages follow the page tree - top to bottom, children under their parent - the same order you see in Confluence.
In PDF, every page starts on a fresh sheet, so the result reads as a document with sections rather than one continuous run.
Worth turning on for big exports
Section titled “Worth turning on for big exports”- A contents page - a linked table of contents listing every page in the export, in the same order. On a fifty-page document it is the difference between a reference and a pile.
- A cover page - title, subtitle and your logo, so the document introduces itself.
- Page numbers -
current / total, so people can talk about page 34.
All three live in your template, so you set them once. See Export Templates.
Permissions are checked per page, every time
Section titled “Permissions are checked per page, every time”Every page is re-checked against your access at the moment you export. Anything you cannot read is left out of the document rather than included. Selecting a whole space never becomes a way around a page restriction - yours or anyone else’s.
The same check runs again when someone downloads the file later, so an export cannot become a back door into restricted content weeks after the fact.
It runs in the background
Section titled “It runs in the background”Start a bulk export and keep working - XPress gets on with it and shows progress as it goes. Finished exports wait for you in the Exports tab, so you do not have to sit and watch.
How big is too big
Section titled “How big is too big”A very large selection can be more than one PDF can hold. If you hit that, XPress tells you and suggests the fix: switch Format to HTML, which handles very large documents comfortably, or split the selection into a few smaller exports.
One export can only take on so much, and one account can only start so many in quick succession. Splitting a big selection into a few exports gets you documents people can actually navigate anyway.
- Export Templates - cover, contents and chrome.
- Export History - find a finished bulk export later.